You will have a lot to remember on your wedding day without having to worry about tiny details. However, those tiny details are crucial to keeping the wedding day going! Today, we’re going to go through some wedding day responsibilities. Which ones should you take care of yourself and which ones should you delegate to someone else?
Wedding Day Responsibilities to Delegate
There are a lot of wedding day responsibilities that you’ll need to remember. Most of them, you’ll want to delegate to others. However, there could be a few that you will take care of yourself! Here is a list of some important wedding day responsibilities to remember.
Simple (but repetitive) tasks
This first task technically comes before the wedding day, but is super crucial. You will have so many envelopes to stuff and address, favors to pack, escort cards to fold… and more! These tasks are all important details to your wedding day, but they are very repetitive.
While you might get stuck doing some of the work for these things, recruit help! These tasks are perfect for younger family members who want to help, too. Plus, you can make a fun day out of it! Have everyone come up, put your favorite movie on, and order pizza. You’ll get some important wedding tasks checked off your list while also having a fun night!
Carrying personal items
There’s some things that you might want to have close to you on your wedding day, but might not be able to keep them with you. Have someone (a wedding party member or close friend) keep a clutch or bag with some of these items in it for you! This could include your phone, a charger, snacks, and an emergency kit.
This way, you don’t have to worry about needing something but not knowing where to find it!
Being the information center
It’s a good idea to designate someone (or a few people) as the “information center” for your wedding. What does this mean?
Leading up to the wedding, it’s likely that guests are going to have questions or need clarification about some of your wedding details. Have a go-to person that guests can ask these questions to! You don’t want to have to worry about getting back to everyone, especially in the final days leading up to your wedding.
Whomever you choose to be the point of contact, be sure to give them all of the details and timeline of your wedding so that they’re prepared for any questions. And, leave their name and contact info on your wedding website so that guests can contact them directly!
Make sure that you choose someone who is organized for this task. Many couples will choose a parent to handle this, but it’s truly up to you!
Keeping track of important items
Just like you’ll want to choose someone to carry personal items for you, you’ll also want to figure out who is going to take care of each important item. This includes the rings, marriage license, and vows. Obviously, these are all items that you do not want to lose!
We suggest choosing someone that you trust to hold these items for you — such as the officiant or a member of your wedding party. However, if you truly don’t trust anyone other than yourself with these items, then keep this as a task for yourself!
Day-of contact for wedding vendors
Your vendors will need a point of contact for the wedding day! The absolute best person to take care of this is your wedding planner or day-of coordinator.
However, if you don’t have a planner or coordinator (hint: here’s why you should hire one), then you will need to choose someone to be their point of contact for the day. Make sure that it is someone who you trust and is organized! You will need to make sure that they have all of your wedding info, and all of the contact information for each vendor.
Telling people where to be & when
The only thing that you should really be worrying about on your wedding day is where and when you need to be places. Even that is something you don’t necessarily need to worry about if you have a wedding planner!
However, telling other people where to be and when should not fall on you during the wedding day. Let your planner/coordinator, parents, and wedding party be in charge of this!
Cleaning the getting ready space
Do you want the backdrop of your getting ready photos to be cluttered? Probably not. Task someone with keeping the space tidy as you’re all getting ready — you don’t want to look back on those photos and think about the mess that’s around you!
Keep in mind that you’ll have to clean the space out when you’re done too, unless your venue or planner have explicitly stated that they will clean it.
Running last-minute errands
You definitely should not be the person who is running around town running errands all day! Task someone else to do these last-minute things, or they can at least delegate them to others so that you don’t have to worry about it at all.
This could include things like picking up drinks and snacks while you’re getting ready that you forgot, picking up last-minute flowers, grabbing a phone charger that someone forgot, or going to get the vows that were left in the groom’s pockets.
Wrangling people for pictures
It can sometimes be tricky to wrangle everyone who is needed for portraits of family and friends. Your photographer will thank you (and you’ll thank yourself!) if you delegate someone to be in charge of rounding everyone up for these. Sometime before your wedding, make a list of everyone who is needed for each portrait.
It’s very helpful if you choose someone that knows everyone in the photos! You also want to choose someone who isn’t shy.
Taking care of tips
Don’t forget to delegate someone to take care of the cash tips to your vendors, if you are doing them. This could be delegated to the same person that you chose as your day-of vendor contact. You’ll want to make sure that you get all of the tips together in envelopes and clearly label who they go to!
This is one thing that you won’t want to have to worry about, but also should absolutely not be forgotten.
Keeping track of time
Your wedding planner or coordinator is the best person to be in charge of keeping track of time. They are likely who created your wedding day timeline, too, so they know it like the back of their hand!
If you do not have a planner/coordinator, then be sure to delegate someone to keep track of time. You may get sidetracked and not realize that you need to be somewhere at a certain time!
Watching the kids
If you are inviting children to the wedding, you’ll want to make sure that you have a plan for how they’ll be taken care of. Are you going to hire a babysitter? Delegate someone to make sure they’re being watched at a kids station? Make sure that the parents are going to keep a close eye on them?
Whatever the case may be, you want to have some sort of plan! You want your wedding to be safe for them.
Updating social media
Finally, don’t forget about updating social media! Even if you love to be plugged into social media all day long, your wedding day is the one day that you want to make sure that you’ll be in the moment.
If you absolutely need to have pictures and status updates throughout the day, at least delegate it to someone else! This could be a close friend or family member.
As you can see, there are a lot of tasks that you’ll need to delegate to others. The absolute easiest and best way to not overwhelm yourself or others is to hire a wedding planner or coordinator. They can take on pretty much every single one of these tasks! They are well worth the investment into your wedding day.
If you are looking for a planner in the greater Baltimore area, contact us here! We would love to be there for you on your wedding day!